Meeting Schedulers: Why We Love Them (And You Should, Too!)

LimeCall Team

March 6, 2024
minutes to read

Getting back to your leads quickly, ideally within 5 minutes, can boost your chances of getting a response by a whopping 400%. This not only sets you up for successful deal closures but also amps up your sales game, thanks to the increased conversion rates that come with prompt lead responses. Additionally, utilizing efficient meeting schedulers can further streamline your outreach process and enhance your overall sales performance.

While responding ASAP is a great strategy, let’s be real – life happens, and it’s not always easy to jump on leads right away. Maybe you’re out of the office or knee-deep in other tasks, causing your leads to hang in limbo before you can get back to them. That’s where meeting schedulers swoop in to save the day, making sure you don’t lose out on potential leads to your competitors.

Like with many things, automation is the superhero here, making tasks more efficient and effective. With meeting schedulers, you can grab all those leads without stressing about missed opportunities.

To break it down for you, we’ve put together this article to help you grasp what meeting schedulers are, why they’re a game-changer, what to consider when picking one, and some top-notch options you can dive into. Easy, right?

What is Meeting Schedulers?

A meeting scheduler is software that allows your leads to book meetings with you automatically. This automate solution cuts down on long wait times and increases conversions. Plus, meeting schedulers let your leads book meetings when it’s convenient for them, increasing your lead capture percentage.

Advantages of using Meeting Schedulers

Integrates easily with other apps

Meeting schedulers won’t stress you out with extra work because they easily integrate with your website and other apps. This basically lets your potential customers connect with you right from the get-go, making it super easy for them to reach out. Less hassle for them means fewer chances of losing out on leads.

Improves customer experience

Meeting schedulers are like your speedy hotline for answering all the questions your leads throw at you. No more twiddling thumbs in frustration waiting around! We all know long waits can make customers grumpy, and the last thing you want is losing leads to the competition. Keep it quick and keep ’em hooked!

Increases lead engagement

A meeting scheduler is your secret weapon for getting cozy with your leads, and guess what? It boosts your conversions too! Your potential customers can hit you up whenever it suits them, and you, of course. Nail all their questions and watch those conversions skyrocket! Easy peasy.

Leads to better productivity

Imagine this: smoothly handling a bunch of leads on time not only boosts your productivity but also sets the stage for happy customers. When folks have a good experience, satisfaction soars, and guess what follows? A higher likelihood of them becoming your loyal customers.

Spend less on lead capture

Capturing leads usually costs a lot of money and time, right? Well, not when you use a meeting scheduler. They roll all that hassle into one tool. More bookings means quicker conversions.

Top Meeting Schedulers for 2024

1. LimeCall

Top on our list of best meeting schedulers is LimeCall. It guarantees you increased sales by connecting your potential leads to the right sales rep instantly. On average, you are promised over 80% increase in revenue, triple conversion rate, and loads of leads.

LimeCall is a software that is a synergy of tools and integrations that you need to grow your business in terms of increased sales and lead conversions. It allows your leads to schedule a meeting with you when convenient and also makes it possible for direct web calls from your website. All of these improve customer experience and are the reason why you are assured of increased lead conversion.

You also get an analysis of your leads from the time they fill out the form and booked a meeting or started a direct web call. Sales reps are notified of new leads and the leads are intelligently routed to the right rep to handle their query. This is to provide the best service at every turn.

2. Calendar

Calendar gives you both web and mobile versions, and each one comes with everything you would need from a meeting scheduler app. It also has an extensive tracking feature, giving you statistics for every meeting you have, and helps you spot the start of a trend. You get stats for the duration of meetings over a while, and attendance records as well. This way, you can tell the percentage of leads that have attended their scheduled meetings and those that missed it.

There is a free and paid version of Calendar, and the free version comes with a limited number of meetings.

3. Google Calendar

The Google Calendar is available for everyone who has a Google account. it’s one of the most straightforward meeting schedulers you can find and allows you to create an event, add your guests, and the time. Google then makes it easier for you by syncing up each person’s calendar and offering you suggestions to create the meeting based on their calendar and yours.

Compared to other meeting schedulers, google calendar doesn’t have quite a lot of features, but it integrates well with other apps, especially from Google. The security risk with this platform is low as Google already has your information.

4. Doodle

Doodle makes it easy to plan your meetings, with iOS and Android apps. It can help you with picking the time, and also date for your meetings, be it professional or personal events. You can also create a URL where your availability can be displayed based on a calendar you have connected.

5. Calendly

With Calendly, your leads can schedule meetings with you based on your availability. It also lets them know the types of meetings you are open to. This way, you can meet with your leads conveniently, and answer all their queries without keeping them waiting for hours on end. Calendly can sync your confirmed appointments to your calendar and also that of your invitees. Automatic reminder emails can be sent as well if you want.

With Calendly, there is easy integration with other platforms such as Salesforce, HubSpot, Zoom, etc. You would however need to subscribe to the paid version to enjoy all the benefits.

6. Rallly

With Rallly, you can create polls to find out any of your associates that would be open for a meeting on selected days. The person who creates the poll and those who respond to it remain anonymous. Rallly however doesn’t let you choose times for the meeting as well, just dates.

Factors to Consider When Choosing a Meeting Schedulers

1. Easy Integration with Other Platforms

Easy integration with other platforms is a factor when investing in meeting schedulers. It should make your job easier rather than more complicated. Being able to integrate the meeting scheduler with other apps and platforms would make it easy for your leads to set up a meeting, and also for you to follow up.

2. Timely Reminders

Every lead lost is a potential sale lost. By investing in a meeting scheduler, you help to eliminate that. Ensure the scheduler you choose sends you reminders of upcoming bookings to ensure you arrive on time and that your lead has the best experience.

3. Security

When bookings are made, your leads would submit some information to you. Customer details are precious. Your meeting scheduler should be secure and should not share these details with any third party.

4. Option to Reschedule Meetings

Life happens and sometimes, your leads may need to rearrange their call. A good meeting scheduler will allow you or your lead to make an amendment to the booking.

5. Easy to Understand and Use Dashboard

With an easy-to-use and understandable dashboard, you can catch up easily as well. So go for a meeting scheduler that makes it easy for you to identify bookings, and makes it easy for you to follow up with your appointments and arrange them most conveniently for you.

How to Manage Your Schedule Using Meeting Schedulers

1. Have A Plan

Always have a plan when you are working on managing your meeting schedules. Have times set out for all activities, and avoid any events that are not captured in your plan. Even though your plan may not be fixed in stone as things could change, it’s always better to have a plan as it would allow you to account for every activity you carry out. To better manage your time and stay on track with your plan, LimeCall is a tool that would come in handy as it allows you to schedule meetings conveniently.

Also, create spaces for your outside meetings and indoor meetings on your calendar, and only have those meetings on the time set for them. By having meeting times for indoor and outdoor meetings, you would better manage your time and have spare time for other activities.

2. Optimize Meeting Times

There is no point in having long meetings, especially with someone you are just getting to know. It’s better to have meetings for:

  • 30 minutes in your office to get to know someone
  • 45 minutes outdoor
  • 10 minutes on a call
  • 15 minutes standing up usually at the start of the day
  • 30 minutes weekly with staff

These meetings times yield better results, and to make the experience even better you need to include them on your calendar to make time for them.

3. Grant Slots for Appointments

With LimeCall, you can allocate time for miscellaneous, just in case something comes up. This time would be booked outside your meeting times, and it can be split into various fractions if necessary. this way, you can stay efficient without having to alter your already set schedule.

4. Have Your Email Time Included in Your Schedule

As a business owner, you will have lots of emails to attend to, and if you don’t take charge you won’t have time for anything else. With regards to this, allocate time to attend to emails on your calendar.

5. Manage Your Time by Yourself

Having someone take charge of your calendar for you isn’t the same as having to do it yourself. Allocating time for work, indoor and outdoor meetings all by yourself would be more satisfying and efficient if done by yourself. 


Meeting schedulers are a must-have for every business as they are one of the effective ways of increasing lead conversion rates. Attending to your leads at a time that is convenient for you both would provide a better experience for your potential lead.

And that’s why it’s better to have your leads schedule a meeting with you rather than wait for you to be free and attend to them. There are a lot of meeting schedulers out there, and highly recommended is LimeCall. Apart from providing bookings, it also allows direct web calls so that your leads can have direct access to you.

, March 6, 2024, LimeCall Team

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